Understanding the Ohio Articles of Incorporation Filing Process
Incorporating a business in Ohio requires filing the Articles of Incorporation with the Ohio Secretary of State’s office. This document serves as the foundation of your corporation, outlining its basic structure and purpose. In this guide, we will walk you through the steps to file your Ohio Articles of Incorporation, ensuring you have a smooth and compliant experience.
Step 1: Choose a Business Name
Before filing your Articles of Incorporation, you must select a unique and available business name. The name must comply with Ohio’s naming requirements, which include:
- The name must contain the word “corporation,” “company,” “incorporated,” or an abbreviation of one of these words.
- The name must be distinguishable from other business names on file with the Ohio Secretary of State.
- The name cannot imply that the corporation is a different type of entity, such as a limited liability company (LLC) or partnership.
You can check the availability of your desired business name using the Ohio Secretary of State’s business name database.
Step 2: Appoint a Registered Agent
Ohio requires corporations to appoint a registered agent, who will receive important documents and notices on behalf of the corporation. The registered agent must:
- Be a resident of Ohio or a corporation authorized to do business in Ohio.
- Have a physical address in Ohio (P.O. boxes are not allowed).
- Be available to receive documents during regular business hours.
You can appoint an individual or a business as your registered agent.
Step 3: Prepare Your Articles of Incorporation
Your Articles of Incorporation must include the following information:
- Corporation name: Your chosen business name.
- Purpose: A brief statement describing the purpose of your corporation.
- Registered agent: The name and address of your appointed registered agent.
- Incorporators: The names and addresses of the individuals forming the corporation.
- Authorized shares: The number of shares your corporation is authorized to issue.
- Share par value: The par value of each share (can be stated or unstated).
You can file your Articles of Incorporation online or by mail.
Step 4: File Your Articles of Incorporation
To file your Articles of Incorporation online, follow these steps:
- Go to the Ohio Secretary of State’s website and create an account or log in to your existing account.
- Fill out the online form, ensuring all required fields are complete and accurate.
- Upload any required attachments, such as a cover letter or a certificate of existence.
- Pay the filing fee (currently $125) using a credit or debit card.
- Review and submit your filing.
To file by mail, follow these steps:
- Download and complete the Articles of Incorporation form from the Ohio Secretary of State’s website.
- Attach any required documents, such as a cover letter or a certificate of existence.
- Include a check or money order for the filing fee (currently $125).
- Mail the package to the Ohio Secretary of State’s office.
| Filing Method | Filing Fee | Processing Time |
|---|---|---|
| Online | $125 | Immediate (real-time) |
| $125 | 3-5 business days |
Step 5: Obtain a Certificate of Existence
After filing your Articles of Incorporation, you will receive a Certificate of Existence, which serves as proof of your corporation’s existence. You may need to provide this certificate to banks, vendors, or other parties.
📝 Note: Ensure you keep a copy of your Articles of Incorporation and Certificate of Existence for your corporate records.
In conclusion, filing your Ohio Articles of Incorporation is a straightforward process that requires attention to detail and compliance with state regulations. By following these steps, you can establish a solid foundation for your corporation and begin operating in Ohio.
What is the purpose of the Articles of Incorporation?
+
The Articles of Incorporation serve as the foundation of your corporation, outlining its basic structure and purpose.
Can I file my Articles of Incorporation online?
+
Yes, you can file your Articles of Incorporation online through the Ohio Secretary of State’s website.
How long does it take to process my filing?
+
Online filings are processed in real-time, while mail filings take 3-5 business days to process.
