Getting Your I-9 Printable Form in 5 Easy Steps
As an employer, it’s essential to ensure that all new hires complete the I-9 form accurately and timely. The I-9 form, also known as the Employment Eligibility Verification form, is a crucial document that verifies the identity and work authorization of employees in the United States. In this post, we’ll guide you through the process of obtaining an I-9 printable form in 5 easy steps.
Step 1: Understand the Purpose of the I-9 Form
Before we dive into the steps, it’s essential to understand the purpose of the I-9 form. The I-9 form is used to verify the identity and employment authorization of new hires. This form is required by the U.S. Citizenship and Immigration Services (USCIS) and must be completed by all employers for each new employee.
📝 Note: The I-9 form is a critical document that helps employers comply with federal laws and regulations regarding employment eligibility verification.
Step 2: Download the I-9 Form from the USCIS Website
To get started, you’ll need to download the I-9 form from the USCIS website. Here’s how:
- Visit the USCIS website at www.uscis.gov
- Click on the “Forms” tab at the top of the page
- Search for “I-9” in the search bar
- Click on the “Form I-9, Employment Eligibility Verification” link
- Click on the “Download” button to save the form to your computer
📊 Note: Make sure to download the latest version of the I-9 form, as it may change periodically.
Step 3: Review the I-9 Form Instructions
Before you start filling out the I-9 form, it’s essential to review the instructions carefully. The instructions will guide you through the process of completing the form and provide information on the required documentation.
Here are some key points to keep in mind:
- The I-9 form consists of three sections: Section 1 (Employee Information), Section 2 (Employer or Authorized Representative Review), and Section 3 (Reverification and Rehires)
- Employers must complete Section 2 within three business days of the employee’s first day of work
- Employees must provide original documentation to support their employment authorization
Step 4: Complete Section 1 of the I-9 Form
Section 1 of the I-9 form requires the employee to provide their personal and identification information. Here’s what you need to do:
- Have the employee complete Section 1 of the form, which includes:
- Name
- Address
- Date of birth
- Social Security number
- Alien registration number (if applicable)
- Ensure the employee signs and dates the form
Step 5: Complete Section 2 of the I-9 Form
Section 2 of the I-9 form requires the employer to verify the employee’s employment authorization. Here’s what you need to do:
- Review the employee’s original documentation, such as:
- U.S. passport
- Permanent resident card
- Employment authorization document (EAD)
- Driver’s license
- Complete Section 2 of the form, which includes:
- Documentation title
- Issuing authority
- Document number
- Expiration date (if applicable)
- Sign and date the form as the employer or authorized representative
📝 Note: It's essential to maintain accurate and complete records of all I-9 forms and supporting documentation.
Now that you’ve completed the 5 easy steps to obtain an I-9 printable form, you’re ready to ensure compliance with federal laws and regulations regarding employment eligibility verification.
In summary, to get your I-9 printable form, you need to understand the purpose of the form, download it from the USCIS website, review the instructions, complete Section 1 and Section 2, and maintain accurate records.
What is the purpose of the I-9 form?
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The I-9 form is used to verify the identity and employment authorization of new hires in the United States.
Where can I download the I-9 form?
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You can download the I-9 form from the USCIS website at www.uscis.gov.
What documentation is required to support employment authorization?
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Employees must provide original documentation, such as a U.S. passport, permanent resident card, or employment authorization document (EAD), to support their employment authorization.
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