5 Ways to Print Checks for QuickBooks Online
Introduction to Printing Checks for QuickBooks Online
Printing checks is a necessary task for many businesses, especially those that use QuickBooks Online as their accounting software. While QuickBooks Online offers various payment options, printing checks is still a widely used method for making payments. In this article, we will explore five ways to print checks for QuickBooks Online, including the steps and requirements for each method.
Method 1: Printing Checks Using QuickBooks Online's Built-in Check Printing Feature
QuickBooks Online offers a built-in check printing feature that allows users to print checks directly from the software. To use this feature, you will need:
- A computer with internet access
- QuickBooks Online account
- A printer compatible with QuickBooks Online
- Check paper (specifically designed for QuickBooks Online)
Here’s how to print checks using QuickBooks Online’s built-in check printing feature:
- Log in to your QuickBooks Online account and navigate to the “Banking” tab.
- Select the bank account from which you want to print checks.
- Click on the “Write Checks” button.
- Fill in the required information, including the check date, payee, and amount.
- Choose the check template and printer.
- Click on the “Print” button.
💡 Note: Make sure you have the correct printer and check paper settings to avoid printing errors.
Method 2: Printing Checks Using QuickBooks Online's Mobile App
QuickBooks Online’s mobile app allows users to print checks on-the-go. To use this method, you will need:
- A smartphone or tablet with the QuickBooks Online mobile app installed
- A mobile-compatible printer
- Check paper (specifically designed for QuickBooks Online)
Here’s how to print checks using QuickBooks Online’s mobile app:
- Open the QuickBooks Online mobile app and log in to your account.
- Navigate to the “Banking” tab.
- Select the bank account from which you want to print checks.
- Tap on the “Write Checks” button.
- Fill in the required information, including the check date, payee, and amount.
- Choose the check template and printer.
- Tap on the “Print” button.
Method 3: Printing Checks Using a Third-Party Check Printing Software
There are several third-party check printing software options available that integrate with QuickBooks Online. Some popular options include:
- Checkeeper
- Online Check Writer
- CheckMark
To use a third-party check printing software, you will need:
- A computer with internet access
- QuickBooks Online account
- Third-party check printing software account
- Printer compatible with the software
- Check paper (specifically designed for the software)
Here’s how to print checks using a third-party check printing software:
- Sign up for a third-party check printing software account.
- Connect your QuickBooks Online account to the software.
- Import the necessary data from QuickBooks Online.
- Fill in the required information, including the check date, payee, and amount.
- Choose the check template and printer.
- Click on the “Print” button.
Method 4: Printing Checks Using a Check Printing Service
Some businesses prefer to outsource their check printing to a third-party service. This method is particularly useful for businesses with high check printing volumes. To use a check printing service, you will need:
- A computer with internet access
- QuickBooks Online account
- Check printing service account
- Check paper (specifically designed for the service)
Here’s how to print checks using a check printing service:
- Sign up for a check printing service account.
- Connect your QuickBooks Online account to the service.
- Import the necessary data from QuickBooks Online.
- Fill in the required information, including the check date, payee, and amount.
- Choose the check template.
- Click on the “Submit” button to send the check data to the printing service.
📝 Note: Make sure to research and choose a reputable check printing service to ensure security and accuracy.
Method 5: Printing Checks Using a Local Office Supply Store
For small businesses or individuals with occasional check printing needs, printing checks at a local office supply store may be a viable option. To use this method, you will need:
- A computer with internet access
- QuickBooks Online account
- Local office supply store with check printing services
- Check paper (specifically designed for the store)
Here’s how to print checks using a local office supply store:
- Visit a local office supply store with check printing services.
- Bring your check data from QuickBooks Online.
- Fill in the required information, including the check date, payee, and amount.
- Choose the check template.
- Submit the check data to the office supply store staff.
- Wait for the checks to be printed.
We have explored five ways to print checks for QuickBooks Online, each with its own advantages and disadvantages. By following the steps and requirements outlined in this article, you can choose the method that best suits your business needs.
What is the minimum system requirement for printing checks using QuickBooks Online’s built-in check printing feature?
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The minimum system requirement for printing checks using QuickBooks Online’s built-in check printing feature is Windows 10 or macOS High Sierra (or later), with a compatible printer and check paper.
Can I use a third-party check printing software with QuickBooks Online?
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Yes, there are several third-party check printing software options available that integrate with QuickBooks Online. Some popular options include Checkeeper, Online Check Writer, and CheckMark.
How do I choose the right check paper for printing checks using QuickBooks Online?
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When choosing check paper, make sure to select paper that is specifically designed for QuickBooks Online and compatible with your printer. You can find compatible check paper on the QuickBooks Online website or through a third-party supplier.